Menard Canada is a leading construction company specializing in ground improvement solutions. We are committed to excellence and innovation, and we are looking for a dedicated Administrative Assistant to join our team during the peak construction season.

We are seeking a proactive and organized Administrative Assistant to support our managers and employees with various administrative tasks related to hiring, onboarding, and operational support. This is an excellent entry-level opportunity for recent graduates eager to gain hands-on experience in Administration, Human Resources, Safety and Operations.

  • Located in Vancouver, British Columbia

Key Responsibilities

  • Assist with job postings, application screening to identify suitable candidates, phone interviews, scheduling Teams or in-person interviews for Managers and HR, and welcoming candidates during in-person interviews

  • Coordination of events in the West

  • Carry out pre-employment reference taking and plan pre-employment medical examinations

  • Coordinate and organize new employee HR and HSE onboarding, including preparing welcome kits and setting up workstations for all Menard Canada in the West

  • Maintain an up-to-date employee HSE training list and schedule training sessions as needed

  • Book lunch for sales events and manage the logistics of these occasions

  • Maintain an up-to-date trade show calendar; book sponsorships and the Menard booth for events

  • Handle requests for IT equipment (laptop) and manage office supplies, Telus account and order cell phones and manage printer contracts

  • Book staff accommodations and travel arrangements; hotels and flights for managers and permanent employees as needed

  • Coordinate general needs with the building manager, including ordering new office cards, keys, parking passes, and gym memberships

  • Provide clerical support for the office, including coordinating weekly office lunches

  • Maintain an up-to-date business license list for all operating locations and manage renewals

  • Answer phone calls and serve as the main resource at the office, maintaining contact lists

  • Fill out and submit prequalification forms for projects

  • Provide general administrative and HR support to the National HR Manager as needed

  • Help organize social event in the West

  • All other related tasks

Qualifications 

  • Certificate, Diploma, in Human Resources, Business, or a related field

  • Strong multitasking abilities and the capability to manage priorities and meet deadlines

  • Excellent verbal and written communication skills

  • Experience in event organization and welcoming new employees

  • Ability to work independently, take initiative, and handle responsibilities with minimal supervision

  • Proficiency in Microsoft Office Suite

  • A helpful and friendly personality, eager to support both managers and employees

Why Join Us?

  • Gain valuable experience in a dynamic and growing company

  • Work closely with experienced HR professionals

  • Contribute directly to the success of the company

Apply now to become part of our talented team!