We are a world leader in specialized, ground improvement and high-end geotechnical site characterization. We are known in the industry as a great place to work. Our group operates on the principles of trust, honesty and integrity and pursue a high level of excellence.  You can expect to be treated fairly and respectfully. Safety and quality are our number one goals.

We are a close-knit group, all dedicated to working diligently to meet the high expectations of our clients. We strive to make the company a rewarding place to work, where employees know they are doing meaningful work and that their contributions make a difference.

We commit to all employees that we will provide a respectful, positive and enriching work environment. We want you to look forward to coming to work every day. We pay fairly and recognize our team for exceptional contributions. Our success is a direct result of the people who work here.

  • Located in Richmond, British Columbia

Our Group of Companies offer comprehensive benefits packages for all full-time employees, including extended health, dental, and more. We offer a wellness program, referral bonuses, along with approved professional development and training.  More details will be provided.

The Yard Administrator will support the yard operations by preparing purchase orders, responding to customer and supplier inquiries, reviewing orders to verify accuracy, comparing prices and delivery dates among potential suppliers, finding new suppliers, tracking parts and consumables inventory and providing administrative support to our yard team. The position will focus on our Western operations.

Overall Goals for position

  • Prepare purchase orders for the welders, mechanics and yard manager when they need parts/supplies and follow up with status of deliverie

  • Talk to existing suppliers as they visit the yard about new products and greet new suppliers as stop by to offer their services. Seek out potential new suppliers

  • Ensuring we have all the necessities for keeping the yard running
  • Dealing with ongoing yard maintenance

  • Coordinating shipping and deliveries to and from yard and/or sites; dealing with couriers/receiving incoming packages/freight

  • Clerical duties in the yard office – inputting timesheets, scanning and sending documents to the office, filing timesheets/safety documents

  • Picking up and delivering parts/consumables to the yard and local sites

  • Writing up morning meetings and other meetings minutes as required; printing out toolbox talks and presenting to the union staff

  • Following up on service reports done by the mechanics, ensuring they are completed and matched to the parts orders and then filed

  • As required, provide general administrative support to the office such as booking HSE training, booking travel and accommodations, etc.

Roles, Responsabilities and expectations

  • Greet and welcome people to the yard – sales guys and couriers mostly

  • The ability to prioritize and manage multiple tasks and tight (and changing) deadlines

  • Responsible for maintaining the overall office appearance to ensure it remains organized and tidy

  • Perform administrative support tasks for the yard team as requested

  • Manage and place all orders for parts and consumables

  • Issue purchase orders and review/approve supplier’s invoices – check for inaccuracies in reporting and submit purchase orders to accounting

  • Coordinate courier pickups and deliveries – direct to the yard as needed

  • Inventory management

  • Collect, scan, and file/send/upload documents

  • Manage vendors/suppliers for Western Operations

  • Create and update records ensuring accuracy and validity of the information

  • Take meeting minutes as required (tailgate meetings, FLRAs, toolbox talks)

  • Able to drive company vehicles to pickup at suppliers and drop off at yard or nearby jobsites

  • Answering phone call and email inquiries

  • Other duties within the scope, spirit and purpose of the job, as requested by management

Education and Experience

  • 1+ year of administrative experience

  • Proficient computer skills – must have working knowledge of Microsoft Outlook, Word, Excel, Teams

  • High School Diploma or GED

  • Post-secondary Diploma/Certificate is an asset

  • Valid driver’s license

  • Experience in the construction industry or related field preferred but not required

Skills and Knowledge

  • Team player – strong interpersonal skills with the ability to foster strong working relationships

  • Motivated and enthusiastic

  • Positive attitude; reliable and willing to help others

  • Must enjoy performing a wide variety of duties and be able to manage multiple tasks and priorities – adaptable and flexible in the work environment

  • Strong organizational and administrative skills

  • Demonstrated ability to meet targets

  • Excellent listening, written and oral communication skills

  • High level of attention to detail and accurate recording

Apply now to become part of our talented team!